Smart Scheduling
Weekly calendar and today view. Create gigs, set roles, assign techs, and manage your entire schedule from one dashboard.
Stop juggling spreadsheets, WhatsApp groups, and separate invoicing tools. Gig Manager gives you one powerful platform to schedule, assign, invoice, report, and manage your entire crew operation.
From scheduling to financial reporting, we've built the tools venues actually need — all in one platform.
Weekly calendar and today view. Create gigs, set roles, assign techs, and manage your entire schedule from one dashboard.
Visual rota grid with drag-and-drop assignments. See your full crew plan at a glance with AI-powered tech suggestions.
Set up recurring events that auto-create. Publish open shifts for techs to apply for when you need cover fast.
Build your crew, assign roles (Audio, Lighting, Video), and manage multi-event linked assignments across venues.
Techs submit their availability. See conflicts before you assign. Green ticks show who's free — reduce no-shows.
Track tech qualifications, expiry dates, and skill sets. Get alerts when certifications are due for renewal.
Techs request shift swaps directly in the app. Approve or decline with one click — no more WhatsApp chains.
Real-time push notifications to any device. Techs get instant alerts for new assignments, changes, and swap updates.
Built-in email system with templates and automations. Send gig confirmations, reminders, and venue summaries automatically.
Threaded comments on every gig for crew coordination. Share notes, advance info, and updates in one place.
Generate and send professional invoices to venues. Track payment status, send reminders, and manage your billing.
Set hourly, daily, or flat rates per tech, venue, and role. Automatic payroll calculations with shift category support.
Track per-gig costs, crew expenses, and venue profitability. Revenue forecasting and historical trend analysis.
Gigs per month, tech utilisation, venue summaries, and coverage reports. Export data and visualise trends.
Aggregated ratings, reliability scores, and feedback trends per technician. Identify your top performers.
Collect structured feedback from your crew after every gig. Track issues, equipment problems, and venue notes.
Manage multiple venues from one dashboard. Techs work across all your sites with a single profile and login.
Track venue bookings and date holds. Manage tentative and confirmed events alongside your gig schedule.
Pre-gig preparation tracking with customisable templates. Tick off tasks as the advance progresses.
Configurable permission matrix with four admin roles. Control exactly who sees what across your entire system.
Install as a native-like app on any device. One-click sync to Google, Apple, or Outlook calendars.
Built-in ticket scanning system. Import ticket lists, generate QR codes, and manage door entry on the night.
Getting started is simple. Here's how venues and techs use Gig Manager.
Sign up, name your venue, and get your unique Access Code. Takes 2 minutes.
Share your Access Code with your techs. They register free and join your venue instantly.
Create gigs, set the roles you need, and assign techs based on their availability.
Everyone gets notified. Techs confirm shifts, request swaps, and sync to their calendars.
Generate invoices, run payroll, collect post-gig feedback, and track performance with built-in analytics.
All plans include a 14-day free trial. Cancel anytime.
Technicians: Registration is always free. Sign up here →
Gig Manager is an all-in-one cloud platform for venues, production companies, and freelance technicians. It covers scheduling, crew management, invoicing, payroll, financial reporting, certifications, email automations, and more — all from a single dashboard.
Yes! All venue plans include a 14-day free trial. No credit card required to start. You can cancel anytime before your trial ends and won't be charged.
Absolutely. Our Multi-Venue plan supports 2–4 venues, and our Network Plan supports unlimited venues. Technicians can work across all your venues with a single profile and one login.
Technicians register for free using the "Tech Sign Up" link. They'll enter your venue's unique Access Code to join your team. Once connected, they can view assignments, submit availability, request swaps, track certifications, and sync gigs to their personal calendars.
Yes. You can generate invoices, set per-tech pay rates (hourly, daily, or flat), run payroll calculations, and track per-gig costs and profit & loss. The financial dashboard gives you revenue trends, crew costs, and venue P&L at a glance.
We offer gigs-per-month, tech utilisation, venue summaries, cost breakdowns, tech performance ratings with reliability scores, and a full financial dashboard with forecasting. All data can be filtered by date range and venue.
Yes. All plans are month-to-month with no long-term contracts. Cancel anytime from your account settings — your subscription will remain active until the end of your billing period.
Absolutely. We use SSL encryption for all data transfers, follow GDPR guidelines (with built-in data export and deletion tools), maintain a full audit log, and store data securely in UK-based servers. We never share your data with third parties.
Join hundreds of UK venues who've switched to smarter crew management.